Constitution

 

WORLD ASSOCIATION of KICKBOXING ORGANISATIONS (NZ) INCORPORATED
CONSTITUTION AND RULES
1. NAME
1.1.The Association shall be called WORLD ASSOCIATION OF KICKBOXING ORGANISATIONS (NZ)
Incorporated. Known as W.A.K.O (NZ).
2. OBJECTIVES
2.1.To develop and promote excellence in the martial arts and primarily Kickboxing within New Zealand.
2.2.To promote a social spirit amongst members of the society, and to contribute through Kickboxing the mutual exchange of culture between nations.
2.3.To provide the highest possible level of training to all members.
2.4.To purchase, take on, lease or otherwise acquire land, buildings, or other property that maybe required for the purposes of the association, and to sell, lease, mortgage or otherwise dispose of the same.
2.5.To provide a non-discriminatory environment, as set out in the Human Rights Act 1993, to all members.
2.6.To do all such other lawful things as are incidental or conductive to the attainment of the objects above.
3. MANAGEMENT
3.1.The management of the Association shall be the function of an Executive that shall consist of the President, Secretary, Treasurer, and Executive Committee Members of no fewer than one or more than five elected or appointed.
3.2.For Executive meetings a quorum shall consist of three (3) of whom one shall be the President. In exceptional circumstances which prevents the President from attending a meeting, his/her place may be filled by the Secretary or Treasurer.
3.3.A member of the Executive may cease to hold office by resignation or failing to attend four consecutive duly convened meetings without furnishing satisfactory reasons for their absence.
3.4.Vacancies which occur in this way will be filled by a majority decision of the Executive.
3.5.A vacancy which occurs as per clause 3.3 may be left unfilled at the discretion of the Executive, always providing this does not contravene the membership of the Executive as contained in Clause
3.6. All Executive Officers must be either a full, associated, life, or honorary member of the association and must maintain same during their term of office.
3.7.The Executive shall have power to appoint sub-committees to deal with specific issues, and to co-opt others to act in conjunction with the Executive or any subcommittees on particular issues.
4. MEETINGS
4.1.The Annual General Meeting of the Association shall be held after the 1st of March and before the 30th of June to receive the report of the Executive, the Treasurer's financial report and balance sheet, and to transact any other general business of the association. Not less than twenty-one days notice thereof shall be given to each
member by way of official notice of meeting in the Association Website.
4.2.Any special business may be considered at the meeting provided that notice in writing is received by the Secretary not fewer than fourteen days prior to the meeting.
4.3.The President may accept additional business at the meeting.
4.4.For Annual General Meetings or Special General Meetings, six (6) members shall form a quorum of whom not fewer than three (3) shall be from the Executive.
4.5. All members of the Executive shall be eligible for re-election.
4.6.The President may call a Special General Meeting or an Executive meeting whenever he or she may think fit.
4.7.On receipt of a requisition signed by not fewer than three (3) members of the Executive the Secretary shall call a Special General Meeting to be held within sixty days. The requisition must state the object for which such a meeting is to be called and a quorum shall be as for a general meeting.
4.8.On receipt of a requisition signed by not fewer than three (3) members of the Executive the Secretary shall call a meeting of the Executive to be held within thirty days. The requisition must state the object for which such meeting is to be called and a quorum shall be as for an Executive meeting.
4.9.Notice of meetings shall be given in writing by the Secretary and served by electronic mail and advertised within the Association’s website.
4.10.Where practical Executive meetings will be held through the medium of teleconferencing or video conferencing.
5. FINANCIAL YEAR
5.1.The Financial Year of the Association shall be from April 1 to March 31.
6. NOMINATION AND ELECTION OF EXECUTIVE
6.1.Any member nominated for office on the Executive will sign a nomination paper stating they are willing to stand for such office and the nomination paper must bear the signature of their proposer and seconder. All nomination papers must be delivered to the Secretary not later than seven days prior to the election. A list of nominees shall be available from the Secretary on request.
6.2.Where there are not more nominees than the number of positions available then the nominees shall be deemed duly elected.
6.3. All office-bearers shall be elected at the Annual General Meeting by ballot.
6.4.The Secretary will organise the necessary papers to enable a confidential voting system to be followed. Members may cast their vote electronically if unable to attend the Annual General Meeting providing their votes are received no later than the day before the day of the Annual General Meeting.
6.5. Eligible voters must be full, associated, life, or honorary members of the association.
7. DUTIES AND POWERS OF PRESIDENT
7.1. It shall be the duty of the President to:
7.1.1.Supervise the business and affairs of the association.
7.1.2.Attend and preside over all meetings of the association, and of the Executive, to keep order there at, to conduct the business, and to decide all points of order.
7.1.3.Obey all such lawful instructions, and to do and perform all such other lawful things and acts as may be given or required to be done by a meeting of the association or by the Executive, or by the Act and its amendments or by these rules.
7.2.When presiding at a meeting, the President shall be chairman or appoint the same and shall have power:
7.2.1.To exercise a deliberative vote and, in the case of equality of voting, a casting vote.
7.2.2.To decide the order of business, to put motions and to declare the results of the voting.
7.2.3.To order the removal from a meeting of any person obstructing the business of the meeting or behaving in a disorderly manner, or of any person not entitled to be present.
7.2.4.By resolution of a meeting or in the absence of a quorum, to adjourn the meeting or to declare the meeting closed.
7.2.5.Call a Special General or Executive meeting whenever he/she shall think fit in terms of Clause 4.0 of this constitution.
7.2.6.The President shall be ex-officio a member of all sub-committees.
7.2.7.Generally to do and perform such other lawful things and acts as may be necessary or desirable to carry on the business of a meeting with order and regularity.
8. DUTIES AND POWERS OF SECRETARY
8.1. It shall be the duty of the Secretary:
8.1.1.To call and to attend all meetings of the association and of the Executive and to keep formal minutes.
8.1.2.To keep a register of the names and addresses of members with the dates of their joining the association and their withdrawal, expulsion or death as the case may be.
8.1.3.To prepare, immediately prior to the Annual General Meeting an annual report on the business of the association.
8.1.4.On request of the President or the Executive the Secretary shall produce any correspondence, books, records or property of the Association. On ceasing to be an Executive Member, the Secretary shall deliver to his/her successor or other authorised person, all books, records, and other property of the Association in his/her possession.
8.1.5.The Secretary shall be ex-officio a member of all sub-committees.
8.1.6.To obey all such lawful things and acts as may be given or required to be done by the meeting of the Association or of the Executive or by this constitution.
8.1.7.To assist the Treasurer in the collection of subscriptions and to do and perform such other lawful duties as may be the normal responsibility of a Secretary.
9. DUTIES AND POWERS OF TREASURER
9.1. It shall be the duty of the Treasurer:
9.1.1.To collect the moneys due to the Association and issue a receipt in a form approved by the Executive and to receive all moneys collected by the Secretary.
9.1.2.To bank all such monies in the name of the Association in a bank approved by the Executive.
9.1.3.To keep the accounts of the Association.
9.1.4.To pay wages and other expenses as authorised by the Executive.
9.1.5.To prepare, immediately prior to the Annual General Meeting, a balance sheet and a statement of income and expenditure account for the preceding twelve months, and to present such documents to that meeting duly audited in accordance with Clause 4.1 of this constitution.
9.1.6.To obey all such lawful instructions and to do and perform all such lawful things as may be constitution.
9.1.7.To do and perform such other lawful duties as may be the normal responsibility of a Treasurer.
9.1.8.The office of Secretary and Treasurer may be held simultaneously by the same Association member.
10. AUDITOR
10.1.An Auditor shall be appointed by the Executive Committee for the present Financial Year. He/she shall examine the Treasurer's balance sheet and all accounts relating thereto, and report the result of their examination to the next Annual General Meeting.
11. REPORTER
11.1.An Association Reporter/Public Relations Officer may be appointed by the Executive. The duties of this position shall be to furnish the press with reports of all important events and with copy relating to such matters as are of general interest or likely to promote the welfare of the Association and encourage the sport Kickboxing.
12. DUTIES AND POWERS OF GRADING COMMITTEE
12.1.Dan Gradings: A Grading Committee shall be established by the Grading Committee Chairperson which will be made up of at least two examiners including the candidates instructor/coach. Examiners must be at the level of Brown belt or higher of Kickboxing (WAKO registered). Their duties will include:
12.1.1.Conducting the Dan grading, ensuring all Dan grading criteria have been met.
12.1.2.Re-examine students with qualifications from other clubs as deemed necessary.
12.2.Grading examinations of coloured belt members this shall be conducted by Instructors who hold the rank of black belt (1st Degree) or higher of Kickboxing (WAKO registered).
12.3.In all instances the grading committee shall follow the rules and regulations for Degree and Coloured belt promotions as determined by the Executive of WAKO New Zealand in accordance with the advice provided by the Grading Committee.
13. APPOINTMENT OF NATIONAL COACH OR COACHES
13.1.The Executive shall from time to time as the occasion may require appoint or employ a coach or coaches. In such instances the Executive will follow a standardised selection procedure to appoint the person most suitable for the position.
13.2.Where the Executive Spokesperson for the discipline is available to be coach, this appointment will be made solely by the Executive.
13.3.Such appointments will be advertised on the WAKO NZ website.
13.4.The Executive shall also have the power to remove or suspend such coach or coaches from office, following notification of the decision being given in writing.
14. SOCIAL COMMITTEE
14.1.A Social Committee, whose duty it shall be to see that members and visitors are appropriately catered for, may be appointed by the Executive Committee.
15. MEMBERSHIP
15.1.Membership shall consist of the following classes:
15.1.1.Full Members: - members who have paid the annual fee of $10
15.1.2.Life members: - members appointed as such under clause 17.1.
15.1.3.Honorary members: - persons appointed as such in recognition of services to the association under clause 17.1.
15.2.Only Full members, Life members, and Honorary members shall be entitled to voting rights at meetings of the Association.
15.3.A member may not represent or participate in any event not sanctioned by the Association, nor shall they make any representations about the association to any person without the permission of the Executive Committee.
15.4.Any notice shall be deemed to be duly served on a member if such notice is sent by post to their last known address, or emailed to the address supplied by them on their membership application form..
16. MEMBERSHIP REGISTRATION
16.1.Club Membership:
16.1.1.Clubs may become affiliated with the Association by forwarding a completed official registration form to the Secretary, and making such payment as set from time to time by the Executive.
16.1.2.Clubs may choose to be registered as either a grading club or a non-grading club.
16.1.3.Affiliated clubs will be listed on the website of the Association and must renew their registration annually.
16.1.4.All affiliated clubs, whether grading or non-grading, will receive an annual affiliation certificate for display in their club rooms.
16.1.5.Only registered clubs may include WAKO NZ sanctioned fights in any event or tournament, and they may only do so following requesting and obtaining written permission from the Executive.
16.1.6.Only clubs registered as grading clubs may conduct WAKO approved and recognised coloured belt grading examinations or apply for WAKO International degree belt qualifications.
16.2.Individual Membership:
16.2.1.Any person may join the Association by forwarding a completed official registration to the Secretary, and making such payment as set from time to time by the Executive.
16.2.2.A person may hold individual membership of the Association without belonging to a registered club.
16.2.3.No person may compete in a WAKO NZ sanctioned fight, be selected in a WAKO NZ training squad, or represent WAKO NZ in any event, national or international, without being a financial registered member.
16.2.4.Individual members must renew their membership annually, including making such payment as set from time to time by the Executive.
16.2.5.Members will receive an annual membership card.
16.2.6.Registered individuals are entitled to all the right and privileges of the association, including standing for office, and enjoying any discounts that are negotiated from time to time by the Executive.
17. LIFE MEMBERS AND HONORARY MEMBERS
17.1.The Association, upon the recommendation of the Executive shall have the power to reward any existing member for special service rendered to the Association by electing them a Life Member, or to reward any person for special service rendered to the Association by electing them an Honorary Member with full privileges of membership without payment of fees.
18. CESSATION OF MEMBERSHIP
18.1.Both club and Individual membership shall automatically lapse if any membership fee as set by the Executive is not paid.
19. MEMBERSHIP FEES
19.1.All Members except Honorary and Life members shall pay the membership fees of a sum to be fixed from time to time at the Annual General Meeting.
19.2.Any member failing to pay the membership fee within two months of the fee becoming due, shall not be entitled to the rights and privileges of membership.
19.3.Such rights and privileges shall include being entitled to vote at the Annual General Meeting or any Special General Meeting.
19.4.The membership fee shall become due when the members application for membership is accepted by the Secretary, and thereafter on the 1st day of April each year for as long as the member wishes to continue their membership.
20. EXPULSION FROM MEMBERSHIP
20.1.In cases of alleged infringement by any member of any Constitution, Regulation, Bylaw of the Association, or alleged misconduct, or of any act that may bring the association into disrepute, such member may be summarily suspended by the Executive pending the hearing and determination of charges.
20.2.Any member shall be expelled from the Association by a vote of not fewer than three members present at a Special Executive Meeting called for the purpose of considering such expulsion.
20.3.The Executive, on receiving a complaint in writing against any member and having after full inquiry decided that the conduct of such a member has been such that the continuance of his or her membership is opposed to the interests of the Association shall call a Special Executive Meeting.
20.4.Such member when expelled shall be deprived of and excluded from the rights and privileges of membership.
20.5.Save as set out in clause 20.1 no member shall be suspended or expelled without being given an adequate opportunity of being heard in defence. Notice of the suspension of a member shall be given immediately to such member, setting out the charge and notifying the time and place of hearing.
21. DOPING INFRACTIONS
21.1.Any member who is found or suspected of committing a doping infraction as outlined in the Associations Doping Policy and/or the New Zealand Sports’ Drug Agency Act and its subsequent amendments shall be liable to disciplinary measures as decided by the Executive at a meeting called for the purpose of considering
such an infraction.
21.2.Any Executive Meeting called for the purpose of considering a doping infraction by any member shall be held on the same terms as those outlined under section 20.0.
21.3.Any member who is found or suspected of committing a doping infraction as outlined in the Associations Doping Policy and/or the New Zealand Sports’ Drug Agency Act and its subsequent amendments may be summarily suspended from any competition events held or sanctioned by the Association pending the outcome of a Special Executive Meeting called for the purpose of considering the alleged doping infraction.
22. PRIVATE PECUNIARY PROFIT PROHIBITED
22.1.Any income, benefit or advantage obtained by or through the Association (apart from remuneration paid in accordance with these Rules) shall be applied to advance the objects of the Association.
22.2.No member of the Association, or anyone associated with a member, is allowed to take part in, or influence any decision made by the Association in respect of payments to, or on behalf of, the member or associated person of any income, benefit, or advantage.
22.3.Any remuneration made to a member of the Association, or anyone associated with a member, must be for goods and services that advance the objects of the Association and must be reasonable and relative to payments in an arm’s length transaction (being the open market value).
22.4.The provision and the effect of this clause should not be removed from these Rules and shall be included into any rules replacing these Rules.
23. CONTROL OF FUNDS
23.1.The control of all funds and property of the Association shall be vested in the Executive who shall have the power to invest, transfer, and otherwise deal with such funds or property.
24. POWER TO BORROW MONEY
24.1.The Association may by resolution of two-thirds of the members present at a Special General Meeting convened for the purpose, by twenty (20) days clear notice by circular specifying the date, hour, and business of such meeting, borrow a sum of money not exceeding, with any outstanding liabilities, the then value of the Association property, and may mortgage such property for the purpose of securing the repayment of any sum so borrowed and interest thereon.
25. METHOD OF VOTING
25.1.Every question shall be decided by show of hands unless a voter demands a ballot, and except in cases which are directed by these rules to be by ballot.
25.2.A resolution passed by simple majority shall be deemed to have passed, except in cases which are directed by these rules.
26. COMMON SEAL
26.1.The Common Seal of the Association shall be in the safe custody of the Secretary and the said Seal shall not be affixed to any document except by the authority of the Executive and in the presence of two Executive members, one of whom shall be the President or Secretary, who shall affix their signature to every document so sealed. A permanent record of every document so sealed shall be kept and maintained by the Secretary.
27. DISSOLUTION OF THE ORGANISATION
27.1.The Association may be wound up voluntarily if the Association at a General Meeting of its members called for the purpose passes a resolution requiring the Association so to be wound up and the resolution is confirmed at a subsequent General Meeting called together for that purpose and held not earlier than thirty
days after the date on which the resolution so to be confirmed was passed.
27.2.The members shall also at such a meeting pass a resolution to be confirmed in a manner hereinbefore provided directing the method of disposition of the funds and property of the Association after winding up thereof provided however that the whole or any portion of the funds or property of the Association shall not be divided or transferred directly or indirectly by way of dividend bonus or otherwise to members but shall be
given or transferred to some other organisation or body having objects similar to the objects of the Association, or to some other charitable organisation or purpose in New Zealand, as recognised by New Zealand law.
28. ALTERATION OF RULES
28.1.None of these rules shall be amended, or added to except at a General Meeting by the vote of not less than two-thirds of the members present, duly called for that purpose provided that notice of motion of the proposed alteration shall have been given and members notified thereof, not less than thirty days before the meeting. 
28.2.No addition to or alteration or recession of the rules that alters the nature of the Association or affects the private pecuniary benefit clause or affects the dissolution clause shall be approved without the approval of Inland Revenue.
28.3.Such alterations as are approved shall be submitted in duplicate to the Registrar of Incorporated Societies.
28.4.The provision and the effect of this clause should not be removed from these Rules and shall be included into any rules replacing these Rules.
29. OTHER RULES
29.1.If any case occurs which, in the opinion of the Executive, is not provided for by these rules, it shall be determined by the Executive in such a manner as it shall think fit, and such decision shall be final.
30. INTERPRETATION
30.1.In these rules the word "Organisation" or "Association" shall mean World Association of Kickboxing Organisations (NZ) Incorporated or WAKO (NZ).
30.2.The words "Executive" shall mean the Executive Committee of the Association.
30.3.The words "Participating Member" shall mean a member entitled to all privileges of the Association.
30.4.The words "Life Member" shall mean a person who has been appointed a life member pursuant to paragraph 17.1 of these rules.
30.5.The words "Honorary Member" shall mean a member who is entitled to be honoured by the Association and who has been appointed a life member pursuant to paragraph 17.1 of these rules.
 
 
Dated this 5th day of February, 2012
 
 
____________________________________________________________
Officer for World Association of Kickboxing Organisations (NZ) Incorporated